Clerk-Treasurer: James W. Coffman
City of Beech Grove Administration Building
806 Main Street
Beech Grove, IN 46107
Office Hours: 8:00am to 4:00pm
Telephone: (317) 803-9106
Clerk-Treasurer Duties to Review and
Clerk-Treasurer's Office Staff
Sewage Works Payment Information
Indiana Gateway Data Site
Archived Documents (Prior Years)
Beech Grove Code of Ordinances
Website Terms and Use Policy
Handbook on Indiana's Public Access Laws
IC 5-14. Public Records and Public Meetings
Beech Grove Public Records Request Form
Responsibility of Government to Respond
Time Frames for Responding to Requests
From the Office of the Clerk-Treasurer:
The Clerk-Treasurer is the Chief Financial Officer for the municipal government. No other elected municipal duties are as specifically defined by the law as those of the Clerk-Treasurer. This person is responsible for the overall collection and disbursement of funds, the administration of accounting system, the signing of checks or warrants, the preparation of periodic reports to Council, and will serve as the investment coordinator.
In Indiana, all Clerk-Treasurers' are elected for a four-year term of office. Specific duties are defined by the Indiana Code, Municipal Code of Ordinance, directives of the municipal governing body, within the law. The Clerk-Treasurer has broad powers to hire and supervise employees and oversee the operation of the municipal budget. The ranking status of the Clerk-Treasurer is on an equal level with the Council and Mayor.
Frequently, the Clerk-Treasurer, and/or staff, is the purchasing agent, payroll agent, budget officer, insurance administrator and personnel director.
The office of Clerk-Treasurer has evolved dramatically from bookkeeper and secretary to a "Financial Manager" whose responsibilities impact the financial well-being of the local government.
Under the "Open Door Law" citizens are entitled to view many public records. I intend to maintain records concerning city finances, ordinances, resolutions, BOW Dockets, agendas and more, on the city's website. If, there is something that you would like to see added, please let us know. Customer Service is JOB #1, and the taxpayers are our customers. My staff and I look forward to serving all of you.
James W. Coffman