Clerk-Treasurer's Office
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Clerk-Treasurer: James W. Coffman
Office Location: City of Beech Grove Administration Building 806 Main Street Beech Grove, IN 46107 Office Hours: 8:00am to 4:00pm Telephone: (317) 803-9106 Email: james.coffman@beechgrove.com Clerk-Treasurer Duties Clerk-Treasurer Duties to Review and Submit Claims Clerk-Treasurer's Office Staff Sewage Works Payment Information Indiana Gateway Data Site Archived Documents (Prior Years) Archived Inventory (Prior Years) Beech Grove Code of Ordinances Website Terms and Use Policy Handbook on Indiana's Public Access Laws IC 5-14. Public Records and Public Meetings 2020 BG Public Records Request Form (pdf) Responsibility of Government to Respond Time Frames for Responding to Requests |
From the Office of the Clerk-Treasurer:
The Clerk-Treasurer is the Chief Financial Officer for the municipal government. No other elected municipal duties are as specifically defined by the law as those of the Clerk-Treasurer. This person is responsible for the overall collection and disbursement of funds, the administration of accounting system, the signing of checks or warrants, the preparation of periodic reports to Council, and will serve as the investment coordinator. In Indiana, all Clerk-Treasurers' are elected for a four-year term of office. Specific duties are defined by the Indiana Code, Municipal Code of Ordinance, directives of the municipal governing body, within the law. The Clerk-Treasurer has broad powers to hire and supervise employees and oversee the operation of the municipal budget. The ranking status of the Clerk-Treasurer is on an equal level with the Council and Mayor. Frequently, the Clerk-Treasurer, and/or staff, is the purchasing agent, payroll agent, budget officer, insurance administrator and personnel director. The office of Clerk-Treasurer has evolved dramatically from bookkeeper and secretary to a "Financial Manager" whose responsibilities impact the financial well-being of the local government. Under the "Open Door Law" citizens are entitled to view many public records. I intend to maintain records concerning city finances, ordinances, resolutions, BOW Dockets, agendas and more, on the city's website. If, there is something that you would like to see added, please let us know. Customer Service is JOB #1, and the taxpayers are our customers. My staff and I look forward to serving all of you. Respectfully, James W. Coffman |