Clerk Treasurer's Duties as Defined by State Law/Statute
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IC 36-4-10-4
Clerk; duties Sec. 4. The clerk shall do the following: (1) Serve as clerk of the city legislative body under IC 36-4-6-9 and maintain custody of its records. (2) Maintain all records required by law. (3) Keep the city seal. (4) As soon as a successor is elected and qualified, deliver to the successor all the records and property of the clerk's office. (5) Perform other duties prescribed by law. (6) Administer oaths when necessary in the discharge of the clerk's duties, without charging a fee. (7) Take depositions, without charging a fee. (8) Take acknowledgement of instruments that are required by statute to be acknowledged, without charging a fee. (9) Serve as clerk of the city court under IC 33-35-3-2, if the judge of the court does not serve as clerk of the court or appoint a clerk of the court under IC 33-35-3-1. As added by Acts 1980, P.L.212, SEC.3. Amended by P.L.36-1986, SEC.3; P.L.189-1988, SEC.1; P.L.33-1998, SEC.9; P.L.98-2004, SEC.160. IC 36-4-10-4.5 Third class cities; fiscal officer; duties Sec. 4.5. (a) This section applies to third class cities. (b) The fiscal officer is the head of the city department of finance. The fiscal officer shall do the following: (1) Receive and care for all city money and pay the money out only on order of the approving body. (2) Keep accounts showing when and from what sources the fiscal officer has received city money and when and to whom the fiscal officer has paid out city money. (3) Prescribe payroll and account forms for all city offices. (4) Prescribe the manner in which creditors, officers, and employees shall be paid. (5) Manage the finances and accounts of the city and make investments of city money. (6) Prepare for the legislative body the budget estimates of miscellaneous revenue, financial statements, and the proposed tax rate. (7) Issue all licenses authorized by statute and collect the fees fixed by ordinance. (8) Serve as clerk of the board of public works by attending meetings, preparing agendas, and recording proceedings. (9) Perform all other duties prescribed by statute. (c) A fiscal officer is not liable in an individual capacity for an act or omission occurring in connection with the performance of the duties prescribed by subsection (b), unless the act or omission constitutes gross negligence or an intentional disregard of the fiscal officer's duties. As added by P.L.189-1988, SEC.2. Amended by P.L.35-1999, SEC.6. |
IC 36-4-10-7
Third class cities; clerk's deputies and employees
Sec. 7. (a) This section applies to third class cities.
(b) The clerk shall appoint the number of deputies and employees needed for the effective operation of the office, with the approval of the city legislative body. The clerk's deputies and employees serve at the clerk's pleasure.
(c) If a city owns a utility and the clerk is directly responsible for the billing and collection of that utility's rates and charges, the clerk shall appoint those employees who are also responsible for that billing and collection. These employees serve at the clerk's pleasure.
(d) Whenever the city court judge does not serve as clerk of the city court or appoint a clerk to serve as clerk of the city court under IC 33-35-3-1, the clerk shall serve as clerk of the city court.
As added by P.L.189-1988, SEC.4. Amended by P.L.33-1998, SEC.10; P.L.98-2004, SEC.161.
Third class cities; clerk's deputies and employees
Sec. 7. (a) This section applies to third class cities.
(b) The clerk shall appoint the number of deputies and employees needed for the effective operation of the office, with the approval of the city legislative body. The clerk's deputies and employees serve at the clerk's pleasure.
(c) If a city owns a utility and the clerk is directly responsible for the billing and collection of that utility's rates and charges, the clerk shall appoint those employees who are also responsible for that billing and collection. These employees serve at the clerk's pleasure.
(d) Whenever the city court judge does not serve as clerk of the city court or appoint a clerk to serve as clerk of the city court under IC 33-35-3-1, the clerk shall serve as clerk of the city court.
As added by P.L.189-1988, SEC.4. Amended by P.L.33-1998, SEC.10; P.L.98-2004, SEC.161.