2012 Bank Statements
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Any surplus in the city would be found in the City Corporation account or the City Wastewater Account. If the city would end with a surplus in the 2011 Year End Report it will be minimal. Keep in mind there are always outstanding checks out against the City Corporation and City Wastewater accounts. Outstanding transactions against the Main Street Loan Account (Loan Account for Businesses), RDC accounts and Criminal Investigation account are rare. Transfers are common, legal, and normal between the City Wastewater Bank Account and the Corporation Bank Account. A brief description of each account is listed below. The Clerk-Treasurer's Office does not manage the City Court Account.
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City Corporation
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City Court
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City Utilities Business
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Criminal Investigation
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Main Street Loan
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RDAF General
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RDAF Debt Service Reserve
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There are only two accounts the city uses to pay bills. Bills such as payroll, taxes, insurance, etc., all come out of the City Corporation Account. For example: The City Court has an account, but the Judge and the Court Clerk are paid out of the City Corporation account. They collect fees, deposit the money into the City Court account and once a month write a check to the City Corporation. .
- City Corporation Account - Commonly referred to as the General Fund, this account is the main bank account for the city. You will see money transfers from other accounts into this account, including the Criminal Investigation Account. Example: When the Police Chief orders new police cars, the money comes from their Criminal Investigation Account, but the City writes the check.The money is transferred into the City Corporation Account from the Criminal Investigation Account. Yes, this is the correct procedure and yes it is legal according to laws, Statutes, and the State Board of Accounts. Not all bank accounts have checkbooks. Very few do.
- City Court - This is the City Court account. It derives its income from violations of the law. No payroll, health insurance, taxes, etc., are paid out of this account.
- City Utilities (Wastewater) Business - Commonly referred to as the Sewage Account, this account is the second Main Account for the City Sewage Works. Again, transfers between this account and the City Corporation Account are common.
- Criminal Investigation - This account is commonly referred to as DEA money. It is used for purchasing police cars, equipment, and other items the police department may need. The money derived from his account comes from sting operations or merchandise confiscated from criminal investigations and arrest. The city cannot use this money.
- Main Street Redevelopment - This is not what it sounds like. It is an account used to loan Beech Grove businesses money. The only activity you will typically see with it is businesses making payments. The city does not use this money.
- RDAF General Account - This is the General Account for the Redevelopment Commission. If the RDC has any bills, such as bond payments, appraisal fees, etc., those payments are made from from this account. The check is written out of the City Corporation Account and money is transferred from the RDAF General into the City Corporation Account to cover those checks.
- RDAF Debt Service Account - This account cannot be used by the Redevelopment Commission nor the City. It must retain a balance that is equal to two bond payments per year. You will not see any activity in this account.