Unofficial City Council Minutes
A Public Agency's Responsibility under the "Open Door Law"
Unofficial Council Meeting Minutes:
December 3, 2012 Council Minutes
December 10, 2012 Council Minutes
Email all Council Members at once:
Council Meetings, Minutes and Agendas
2012 Pending Ordinances and Resolutions
2012 Approved Ordinances and Resolutions
Beech Grove Code of Ordinances
Beech Grove City Council District Map
2012 Meeting Videos
2012 Meeting Audio Files
__Suppose I am unable to attend an open meeting and want to find out what happened. What can I do?
You can obtain a copy of the meeting memoranda. Indiana's Open Door Law (ODL) requires the following memoranda to be kept:
• date, time, and place of the meeting;
• the members of the governing body recorded as either present or absent;
• the general substance of all matters proposed, discussed, or decided; and
• a record of all votes taken, by individual members, if there is a roll call.
The memoranda are to be available within a reasonable period of time after the meeting for the purpose of informing the public of the governing body’s proceedings.
Must a governing body keep minutes of its meetings?
There is no requirement in the ODL for a public agency to keep minutes of its meeting. Minutes of a meeting, if any, are to be open for public inspection and copying. A public agency may not deny access to minutes of a meeting simply because they are still in “draft” form or have not yet been approved. Such records are disclosable public records under the Access to Public Records Act (APRA).
What if errors occur in the minutes of an open meeting?
The governing body may correct minutes of its meetings and make corrections to the record where errors have occurred in properly recording the minutes. Modifications and amendments may be made to entries of minutes.