From the Office of the Clerk Treasurer Archives
June 24, 2015
Property Tax Revenue Form 22
Above is the link for the Form 22 that I received from the Marion County Treasurer's Office today. The form displays the property tax revenues that the City of Beech Grove will receive at the end of June. If you have any questions my door is always open.
Dan McMillan, Clerk Treasurer
City of Beech Grove
February, 2, 2015
2014 Annual Financial Report
I have attached my Annual Financial Report as presented to Council this evening. If you have any questions, please don't hesitate to ask.
You will find after reading it that the City is in good financial shape and I believe that to be a direct result of fiscally smart budgeting, financing and spending.
If you have any questions, please don't hesitate to ask. My door is always open.
Dan McMillan, Clerk-Treasurer
City of Beech Grove
January 11, 2015
2014 Beech Grove Capital Assets Inventory
Within just a couple months after I took office in January of 2012, and with the assistance of City Department Heads, the first ever complete Capital Assets Inventory was performed. Below is a brief description of how the inventory was calculated.
Land- Land value was calculated using the average price per acre in Marion County.
Sewage Inventory- Together, Brad Meriwether, Director of DPW worked with Wessler Engineering to complete the Beech Grove Sewage inventory.
Infrastructure- For the streets, sidewalks, bridges, signs, etc. Tom Hannan, Director of Parks and Brad Meriwether, Director of DPW measured and counted the bridges. With the assistance of Purdue and their GASB worksheets, I entered in the information and much like excel sheets the GASB worksheets performs the calculations.
Buildings- The city’s insurance company provided an estimated valuation on our city buildings.
Machinery, Equipment, Vehicles - Each Department Head completed inventory of their equipment, machinery and vehicles. By Beech Grove City Ordinance it is not required to inventory anything under $2,000.00. We do keep an inventory of all equipment, but the value is not reported on the Gateway and it is kept as a neutral number on inventory sheets.
After all inventories were completed, I created an excel book which has a complete inventory of the City’s assets. We also have the inventory backed up with supporting documentation on State of Indiana approved inventory sheets.
The first year that I presented it to State Board of Accounts it was not accepted, because the value of all equipment was included. The second year I did not include the value of any equipment under $2,000.00 and it was acknowledged and accepted by State Board of Accounts. Since 2012, the inventory has been kept up to date and re-evaluated each year. Previous City Capital Assets Inventory's can be accessed here.
City to Receive Approximately $100,000 in Medicaid/Medicare Reimbursements for Ambulance Services
In January, the City learned of a program that is sponsored by Medicaid/Medicare that provides supplemental payments to qualified ambulance services. The program is designed to assist government-owned ambulance services to recoup some of the losses they incur from Medicaid/Medicare ambulance runs.
Former Steuben County Auditor Pam Coleman of Peters Municipal Consultants, Debbie Springer, Administrative Clerk for the City of Beech Grove Clerk Treasurer’s Office, Chief Cheshire & Chief Pierce of Beech Grove Fire Department and myself, spent the month of January gathering thousands of pages of data ranging from 2011 through 2013, in an effort to meet the January 31, 2014 deadline for filing applications to receive reimbursement.I want to publicly acknowledge and thank them for their assistance with completing the very lengthy applications.
I am happy to announce that we just recently learned that the City has been approved. We will be receiving approximately one-hundred-thousand dollars reimbursement for the years 2011-2013, but it will take us approximately 18 months to receive payment. Going forward we should receive approximately $30 -$35,000.00 annually.
As Financial Officer for the City, I will be recommending that this money be invested into a Capital Projects Fund to be used for Ambulance Service/Fire Department needs.
May 29, 2014
New Sewer Billing Statement
Today the new sewer bills came out. They itemize your Wastewater (Sewer) fee, Trash Pick-up fee and soon to be Storm Water fee. We think you will find this new billing statement easier to understand and read. At the top center of the bill under Summary of Service, you can view the date and amount that your last payment was recorded. This is new to the billing and it is a welcome addition. It will give you, the customer, the ability to track and insure that your payments are being recorded properly. If there is a discrepancy, in your records versus ours, please call us. We are anxious to hear your opinion of the new bills, so please let us hear from you. Our goal with this change is to save money and provide better service to our customers.