2013 Bank Statements
Clerk Treasurer Dan McMillan
Telephone: 788-4977 ext. #5100
Clerk's Open Book
Clerk Treasurer Duties
Clerk Treasurer's Office Staff
Access to Public Records IC 5-14-3
Public Information Request Form Archived Documents (Prior Years)
Indiana Gateway Data Site
Beech Grove Code of Ordinances
Website Terms and Use Policy
In reviewing these bank statements, keep in mind there are always outstanding checks out against the City Corporation and City Wastewater accounts. Outstanding transactions against the Main Street Loan Account (Loan Account for Businesses), RDC accounts and Criminal Investigation account are rare. Transfers are common, legal, and normal between the City Wastewater Account and the Corporation Account. Any year-end surplus for the city would be found in the City Corporation Account or the City Wastewater Account. A brief description of each account is listed below.
For questions please email Clerk-Treasurer Dan McMillan at email@example.com.
There are only two accounts the City uses to pay bills; the City Corporation Account for civil city expenses and the City Utilities Business account for sewage works expenses. Expenditures such as payroll, taxes, insurance, etc., all come out of the City Corporation Account. For example: The City Court has an account, but the Judge and the Court Clerk are paid out of the City Corporation account. The Court collects fees, deposits the money into the City Court Account and once a month writes a check to the City Corporation Account. .
- City Corporation Account - Commonly referred to as the General Fund, this account is the main bank account for the city. You will see money transfers from other accounts into this account, including the Criminal Investigation Account. For example: When the Police Chief orders new police cars, the money comes from their Criminal Investigation Account, but the City writes the check. Money is transferred into the City Corporation Account from the Criminal Investigation Account to cover that check. This is the correct procedure and yes it is legal according to laws, Statutes, and the State Board of Accounts. Not all bank accounts have checkbooks. Very few do.
- City Court - This is the City Court account. It derives its income from violations of the law. No payroll, health insurance, taxes, etc., are paid out of this account. This account is managed by the City Court.
- City Utilities (Wastewater) Business - Commonly referred to as the Sewage Works Account, this account is the second main account for the City. Transfers between this account and the City Corporation Account are common.
- Criminal Investigation - This account is commonly referred to as DEA money. It is used for purchasing police cars, equipment, and other items the police department may need. The money deposited in this account comes from sting operations or merchandise confiscated from criminal investigations and arrest. The city cannot use this money.
- Main Street Redevelopment (Loan) - This is not what it sounds like; the Redevelopment Commission is not involved with this account. Money from this account is used to make loans to both new and existing Beech Grove businesses, typically for capital improvements. This is a revolving loan program and payments are credited back into the account for use by others. The city does not use this money.
- RDAF General Account - This is the General Account for the Redevelopment Commission. If the RDC has any bills, such as bond payments, appraisal fees, etc., those payments are made from from this account. Checks or payments are written out of the City Corporation Account and money is transferred from the RDAF General into the City Corporation Account to cover those checks.
- RDAF Debt Service Account - This account cannot be used by the Redevelopment Commission nor the City. It must retain a balance that is equal to two bond payments per year. You will not see any activity in this account.